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Example E-Mail Security Policy

In your company, communication is the circulatory system that keeps business moving. Next in line after telephone, E-Mail is the second easiest way to reach someone online. Sending documents, personal information, jokes and virsus are the most common types for information to be sent through e-mail.


There are some serious security considerations that should be known to everyone who has any responsibility for their e-mail system and it’s users. E-Mail is NOT secure, EVER. I say this because unless your using it in house only, you never know where it’s going to go when you send it.

If you make a typo, someone else may get the e-mail. If, for example, you send and e-mail to but you sent it to well, there may not be a but the domain owner of may be using a catch-all to read mail sent to any address and knows that people often mistake for By doing this the owner of is skimming any information that may be intended for and may also be selling any e-mail address he finds.

E-Mail was invented in 1982 and was never intended to be used as long as it has been. So, as such it should be used appropriately and by implementing an E-Mail Security policy will help mitigate data leakage. Remember, educated users are in much less danger than users who are uninformed of the risks.

Here is sample E-Mail Policy that I use. Feel free to use it as a template for your own organization.



XXX OPPS! I will need to reupload that ASAP. Please look around while I get that back online!!


About The Author
Jason Green
The writer and owner of Green Complex, Jason is an A+ Certified for Computer Hardware egghead and Eagle Scout since 1999 but has been building computers and programming for much longer. An enthusiast to say the least, his hobbies also include photography, video games, and reading. See his proficiencies on Smarterer.

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